Tools & Technologies

Bayer Material Science to Implement Lotus Connections

Bayer Material Science is implementing Lotus Connections. The intent is to provide tools to support people to collaborate better. Providing tools is one (small) part of the overall roadmap to success – it would be great to learn more about the BMS “Personalized WorkPlace Program” too – although in the context of collaborative working, I’m unsure as to the validity of the word personalized in the program title.

Employees at Bayer MaterialScience (BMS) are using social software to create a “community” that draws together groups of individuals based on mutual collaborative focus, business need or interest. The company, which is part of the Bayer Group headquartered in Germany, chose IBM Lotus Connections to help improve collaboration and information sharing among its 14,300 employees worldwide.

BMS is using the solution in line with a Bayer Group-wide initiative, called the Personalized WorkPlace Program, to upgrade Bayer’s office and collaboration environment. With Lotus Connections, employees can more easily find experts in specific areas of the business and can collaborate on projects with coworkers who are located in different parts of the world, according to IBM.

Read more: Acquiring the tools to collaborate better, at KMWorld

Categories: Tools & Technologies

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  1. The key challenge is to make people work in a different way. Every person has a legacy and deals with information in their onw way. Sone have a natural tendency to share whereas other like to hide everything just in case.
    To raise the overall awareness of the ideal way of working the following was created and sent to the user to create some kind of vision of what we ultimately would like to achieve:
    Imaging a time in the future where we can offer our users a single secure environment where collaboration, communication and knowledge management would be made easy and transparent. Users that have access can read and comment on all topics that are available, they can add information and they have access to information that is not directly related to their line of work. In innovation the triggering of an idea is a very important step. Often people think about something new when they look or read a topic that deals with something totally different. But one simple spark can trigger a whole new process. A mind once stretched by a new idea will never regain its original dimensions. Is there a simple toolset we can provide to stimulate this?
    Imagine that every user without any help can create a community. In a community with a simple mouse click the user can activate a blog, a discussion forum, a library to share files, an area to identify useful links. Simple activity management is possible by assigning tasks, including files to team members including management of deadlines. The simple workflow is fully embedded in the PWP mail system. To do this takes about 30 seconds.
    All information that is entered is automatically added to the information network. A users that reads one piece of information is automatically presented with other items that deals with the same topic. These items can reside both in open and secure communities, provided the user has access to these. The information network does not just map words it also takes contextual information and knows that as an example a car, a vehicle, an auto or automobile all deal with the same content, the same like house, apartment, roof or attic.
    Users do not have a lot of time to look around what other people have added or commented on. Imagine the user gets a powerful find tool that allows him to quickly find the things that he is looking for, if he knows what he is looking for. This can be an information topic, a presentation or an expert that he can contact to discuss a topic in more detail. But would it not be even better that he can indicate what he would like to be informed about. Would it not be nice to see on a single page all contributions that have been added that talk about a certain topic like ‘governance’ or all contribution (of any kind) that Steve Jobs made. Once you see the list a single click takes you to the relevant items, regardless of where it is stored.
    Imagine using just a few clicks you can find an expert that knows what you need to know about a topic, imagine you can see which communities this user is a member of and what communities, topics and people this person follows. Imagine you easily can get an overview of the contributions this person has made, either in general or by given subject area.
    Maybe the user would like to get the above information via email. Imagine the user can select on which content item, people or communities they want to be informed. This can be daily, weekly, detail or summary. The user has full control. What if the user has full visibility of what is going on in the collaboration environment direction from the email client. When an user sends or reads an email of a person, in the right lower corner all recent contributions of that person appear, regardless of the topic or the format used. A simple mouse click opens up a browser window with the content directly in it. What if from the new Office environment a user would be able to do a save as directly into a community, either as a blog entry or simply as a file.
    What if this tool could be provided out of the box, without having to spend several 100 man days of development and configuration. What if the running cost would be the price of a cheese burger per user per month.
    What if……..
    Science fiction or reality? What would be the added value be to the business?