Industry Updates

Enterprise Collaboration and Virtual Teams Report (February 27, 2008)

The Technology Trends of Enterprise Collaboration and Virtual Teams

  • Topaz Technology will be demonstrating its line of business application integration tools at the SharePoint Conference 2008 next week. “Attendees will get a first look at new technology that will make structured data in SAP and Oracle seamlessly available in Microsoft Office SharePoint Server (MOSS). This SOA architecture will significantly reduce development costs and time for IT administrators seeking to customize line of business solutions for simplified data access.
  • Microsoft unveiled Small Business Server 2008, for organizations with up to 50 PCs. It offers Exchange 2007, Windows SharePoint Services 3.0, support for the latest mobile devices, and better security, among other things.
  • Webber Wentzel Bowens, a corporate law firm in South Africa, migrated its email from Notes to Exchange 2007 over a weekend, using archiving software from ZANTAZ and migration tools from TransVault.
  • NextPage released the NextPage Information Tracking System, for tracking and managing documents in the enterprise. Key capabilities: proactive tracking (“tracks files through their entire document lifecycle — moves, copies, saves, renames and emails. In addition, to tracking information wherever it is stored on the desktop, scattered shared drives, email attachments and removable media“), classification, policy management, monitoring and reporting, and more. Available immediately.
  • Customers wanting to embrace SharePoint have to figure out architectural, technical and strategic issues before moving ahead. Some of these topics will be discussed at the SharePoint Conference 2008 next week in Seattle.
  • Mindjet MindManager 7 won Collaboration Product of the Year in the Intranet Journal awards. “What started out as a simple mind mapping software years ago when I first wrote about it has become a full-fledged collaboration solution, rich with possibilities because of its tight integration with business applications and existing technologies such as web services, RSS, and enterprise data sets. Its core identity remains the mind map because they do it so well. It is insanely easy to use and can turn a boring meeting with spotty note taking and unclear responsibilities into a highly participative, creative, and well-documented session with clear action items.

Insights on Being Productive and Effective as an Individual

  • Bob talks to David Allen about life, health and handling stress. On staying healthy, David says: “I have managed to eliminate or certainly get to manageable levels, the source of most stress for most knowledge workers, which is basically getting everything out of my head and managing externalized systems so that my extended brain is kept pretty intact and current. That frees up a lot of focus. I think that to a large degree, it’s not the prime thing, but it keeps me all right.
  • Mindjet reported on its recent global productivity survey of 2000 knowledge workers, and said that it is feasible for people to save 3-5 hours a week in certain work activities by using better tools, such as the MindManager mind mapping tool. “MindManager has paved the way for individuals and organisations to take control of information overload to more effectively drive strategic change and results. As measured in the Mindjet Value of an Hour client pilot program, Mindjet calculated that individuals can increase productivity by at least 3-5 hours per week. UK knowledge workers found that by using MindManager they could achieve significant time savings during their working week For instance, 3.01 hours per week saved when running meetings, 2.80 hours for information Management, 1.97 for collaboration and communication and 3.88 for project and task management.
  • Tony Buzan has an archive of articles on mindmapping and a collection of videos.
  • Tips on getting your email to zero: (1) think about the role that email plays in your work, (2) coach those you work with re the best way to get in contact, and (3) experiment for a week working with email in a different way. “I’ve found that the less I am checking email, the more focused I can be at the rest of my work. Each person has a different context and set of expectations so you’ll need to figure out an approach that fits the culture of your work place. If you spend more than 2 hours a day on email, a serious detox may be in order and it will be very, very difficult to coach those around you. It will feel unnatural to not be checking email all day long.
  • Focus on what’s important right now, and give up the phantom of multitasking.

Other Noteworthy Insights

Categories: Industry Updates