Mike Richardson from My Driving Seat offers a variety of strategies for having productive / agile meetings, including:

“Map your meeting: Create a standing agenda and a master spreadsheet with tabs relevant to each agenda item with the expected inputs, throughputs and outputs. That way, the meetings are easy for the chairman to run because everything is crystal clear.

Document the action live: Instead of taking notes, editing them and distributing them afterward, save time by capturing everythingelectronically in real time. You can project action items for all to see during the meeting, and keep them in a master spreadsheet hosted on your server for easy access by all.

Leverage the wall-space: Wall space is one of the most underutilized assets in your business. Have the standing agenda on the wall, creative problem-solving frameworks, your core values, key elements of your strategic plan, inspirational quotations, etc., all in a format large enough for you to refer to during the meeting.“

I fully agree about mapping the meeting and documenting live action, but I completely disagree with the proposed technology approach – a spreadsheet. Use a team or meeting space instead.