Industry Updates

Enterprise Collaboration and Virtual Teams Report (February 7, 2008)

The People Part of Enterprise Collaboration and Virtual Teams

  • Roland at Nesta Connect outlines the philosophy and narrative of collaborative innovation: (1) all innovation is fundamentally collaborative, (2) most support/infrastructure/funding for innovation is targeted at individual people or organizations, (3) collaborative projects are higher risk, but potentially higher reward, (4) the world is increasingly specialized or compartmentalized, (5) diversity or difference drives innovation, (6) we need to create more space to cross fertilize ideas across disciplines, and (7) successful collaboration doesn’t usually happen by accident.
  • Brainstorming and consensus are two essentially processes of real teams, and both need to be practiced to be done in the best way.
  • When is a team not a team? When it (a) isn’t supported or encouraged by the surrounding organization, and (b) when they are really only groups. “A real team … is a small number of people (ideally 5 – 10) who take the risks of joint action and work product. They have specific goals and a common approach — for which they hold themselves individually and mutually accountable. Real team members also possess complementary skills — functional, problem solving and interpersonal. They are committed to a meaningful purpose focused on performance.
  • Dustin outlines 7 reasons why people react badly to your ideas: (1) you took a leap, but didn’t build a bridge, (2) your idea had no tether, (3) you told a song, (4) you have no relational equity, (5) you tossed an egg instead of a bird, (7) too many thorns around the rose, and (7) you assumed that you knew it all.
  • Sally details what’s needed to make remote working successful: (1) clear policies around the outcomes that will be measured, (2) consider the health and well-being of remote workers, (3) don’t forget training, and more. “9. Communicate. It’s vital for remote workers to feel supported, and that support can seem absent if managers don’t reply promptly to phone calls or emails. Remember that an office worker can easily see you’re busy, but a remote worker will simply feel ignored. Make a point of responding to messages as quickly as possible, or arranging regular catch-up conversations.

The Technology Trends of Enterprise Collaboration and Virtual Teams

  • Karen notes that Google is pushing prices down for enterprise email, and writes that its biggest issue is changing the perception that it is a consumer company that sells online advertising.
  • Clarizen is getting ready to roll out Version 2.0 of its online project management service. New features: export to Excel, Budget Planning, “What’s New?”, and more.
  • NextDocs Corporation released Version 3.0 of its document management offering, with new Quality Management capabilities. “NextDocs Quality Management module provides the solutions for regulatory compliance and operational excellence without sacrificing usability and affordability. Management of a variety of quality related documents can be accomplished easily while maintaining compliance. NextDocs Quality Management allows for management of a wide variety of documents and processes, such as SOP’s, Employee records, CAPA, audits and investigations, exceptions and deviations resulting in a completely paperless process with regulatory compliant digital signatures.” NextDocs is build on SharePoint 2007.
  • Interwoven outlines how well it did during 2007 with legal clients. “Law firms have made Interwoven their top choice because of the company’s depth of expertise in the legal arena as well as the breadth of offerings Interwoven delivers to solve the unique challenges law firms face. In 2007, Interwoven released significant enhancements to its legal business content management suite, which included updates to document and email management, records management, and mobility solutions.
  • CommonTime released Version 5 of mNotes, its wireless synchronization software for Lotus Notes users.
  • BTOptimus is hosting a webinar on February 21 on the use of SharePoint for Employee Collaboration, with a deep focus on SharePoint as an Intranet platform. “Get a deep insight about the evolution of intranets, and how they have influenced the Enterprises in bringing together all the resources – People, processes and systems as one single unit and achieving the Enterprises objectives. The webinar also covers the current trends and the future requirements for the intranet implementations.” Registration required.

Insights on Being Productive and Effective as an Individual

  • You can’t do it all. Do one or two things with excellence: (1) prioritize, (2) commit, (3) get focused, (4) believe that you can do it, and (5) get going.
  • You can’t do it all, and it’s not a matter of having insufficient time. But it is about focusing on the most important things.
  • What you look at can help or hinder your productivity. “A messy office breeds a messy office. Having a clean office encourages you to keep your office organized. I have heard that the best chefs in the world keep their kitchens clean as they go. When they are finished cooking, they don’t have a huge pile of dirty mixing pans and measuring cups because they clean them as they go. You can take care of your work area in the same way. It is easier to spend a few extra seconds staying organized (when everything is already in order) than it is to invest 5 hours in organizing everything in a messy office.

Categories: Industry Updates