Industry Updates

Enterprise Collaboration and Virtual Teams Report (September 18, 2007)

The People Part of Enterprise Collaboration and Virtual Teams

  • Managing Virtual Teams … Carol interviews Prof Linda about managing virtual teams. Key insight: people who have met in person are good at working together.
  • Data Security in Virtual Teams … The number one question Jessica got during a recent seminar was to do with data security. “Thus I was struck by the repeated questions raised by this group of government officials. Time and again, people asked about security. How can confidential, indeed, sometimes classified, information really be protected? How can people work from home when they’re logging in via unsecured (insecure?) lines?Jessica Lipnack

The Technology Trends of Enterprise Collaboration and Virtual Teams

  • Wiki Adoption Guidelines … Three guidelines for setting up a wiki: (1) follow existing organizational structures, (2) define a clear and consistent direction, and (3) get input from others. The wider picture: “ … there is no standard, cookie cutter, vanilla template setup for starting to use a wiki. However, if you keep in mind that the best adoption rate will come through ensuring that the use of a wiki fits well into the current processes of your company, you will have a great head start.BrainKeeper
  • Jimmy Wales on Enterprise Wikis … Jimmy shares his views on wikis in the enterprise … “Wikis have been used to collaborate on all sorts of documents. They have even been used to manage schedules. I have seen people abandon [Microsoft] Outlook and schedule in a wiki as a better alternative. The big difference is a design change in process. People don’t necessarily want to use a CMS. You need to drop the a priori assumptions on how you do workflow. The old notions of workflow are too cumbersome. Wikis provide enormous flexibility in how users can work together.ZDNet
  • ThoughtFarmer Review … Tris is a self-proclaimed wiki skeptic, but he likes the ThoughtFarmer approach … “ … they really aren’t a wiki. Okay, they might be in terms of pages editable in place and able to easily link to others. What they are is a tremendously powerful intranet solution that is easy to use, secure, and has all the tracking an auditing features you’d expect. It is also built on a lot of Microsoft standard technologies, live Active Directory. Sure Microsoft takes it’s knocks, but a lot of companies use and deploy Exchange, Outlook, and other MSFT services. By building something that is designed to work with it out of the box … well that’s just a major coup isn’t it?” A new version will be released next month. Blognation CA
  • Yahoo Acquired Zimbra … “We are excited to announce today that Yahoo! is acquiring Zimbra to extend its email leadership to the University, Business and ISP markets. In order to focus on this effort, the Zimbra team will report to the communications group where we will remain fully committed to the community and to our customers and partners while leveraging opportunities to enhance their current experience.” Apparently the price was about $350 million. Zimbra (see also Marc Orchant)
  • MilkSync … Remember The Milk introduced MilkSync, its sync technology for its online task manager. “While MilkSync will ultimately enable RTM to sync with all kinds of software and devices, today we’re launching the first application based on our sync platform: MilkSync for Windows Mobile.” Available immediately, for Pro account users. Remember The Milk
  • Stixy Update … Stixy shifted into public beta. “In going from private to public beta, we have ironed out most of our bugs, added a tag filter, and improved speed and stability. New functionality is added all the time so make sure to visit us from time to time.Stixy

Insights on Being Productive and Effective as an Individual

  • The 80 Hour Work Week = Myth … How many hours do you claim to work each week? “The 60-hour work week, let alone the 80-hour work week, doesn’t work. People need lives to be able to produce for the long term. However, you also have to recognize the “crunch times,” which have to be the exception. In general, in my experience, people are more productive when they have lives outside the office, arrive in the morning, and work until they’ve done a normal day, and then go home. That is, at least, until there is that special time when it’s time to do more in a short period.Tim Berry
  • Reduce Distractions … “Over the past decade as an educator, coach and productivity-professional, I’ve found that distraction is the #1 problem people face in their day-to-day work world. So, when you identify a priority for the day, how do YOU manage your tasks, your meetings, your staff and your self through the day to make sure that THAT’S the thing you get done?” He has some ideas … Jason Womack
  • Reduce Clutter … “So my challenge to you is to count the real and projected costs every time a snap decision arises where you are considering buying something else or accepting a gift for free. Before you reactively jump at the opportunity to get a free shiny new computer, consider the costs of getting rid of your current computer — or the costs of adding on another one to your current home network. Free is never free, and there is always a hidden cost involved. But as bright people — we have to be the ones who can spot the costs before these “things” become an albatross around our necks.AchieveIT

Other Noteworthy Insights

  • Email Effectiveness … Do’s and don’t of effective email. Connect IT

Categories: Industry Updates