Taming SharePoint … Some comments from AIIM about taming SharePoint, including governance issues. “Whether the organization is using Share- Point alone or in coexistence with other ECM solutions, a phased and measured approach is warranted. As users and industry insiders attest, the solution gets out of hand quickly without governance. Consider the woes of firms that literally have thousands of SharePoint-based websites and no one “driving the bus” around standard metadata, content management, or security policies. Records management and compliance go awry when you can’t search business records.” More

Enterprise 2.0 Conference Themes … Steve comments on the top themes for the upcoming Enterprise 2.0 Conference in Boston in June: (1) transition strategies for Enterprise 2.0 adoption, (2) community and social network sites: think adoption, not deployment, (3) applying the successful strategies of social networks to the enterprise, and more. More

Review of Knowledge Plaza … Oliver reviews Knowledge Plaza, an enterprise collaboration offering. “Knowledge Plaza is a relatively new offering in the enterprise collaboration space and offers a very sophisticated set of tools aimed primarily at knowledge workers, and whose development has been influenced by a very large international consulting company …. This product is essentially a seriously powerful and secure hub around which you can aggregate both internally created and stored content, as well as material from the entire internet, which can be tagged and contextually stored.” More

Cost Savings with Lotus Software … John outlines an approach to use Lotus Software to reduce business costs. “As we’re all painfully aware, the current economic climate is far from wonderful. Businesses are looking for ways to cut corners and reduce costs whenever possible, and many times that leads to belt-tightening in your IT departments. I want to share with you some ways that products from Lotus can help you reduce costs in some obvious, and not-so-obvious ways.” Eg, use Symphony not Microsoft Office, use Sametime for web meetings not travel, upgrade to Domino 8.5, and more. More

Brett’s 8 Rules of Collaboration … Brett’s been thinking about the collaboration rules he lives by: “Recently, I started keeping track of my personal collaboration rules. Although I hadn’t written them down previously, these are principles that I try to live by. This list is probably not inclusive of all the rules I subconsciously and consciously live by as I try to be good collaboration citizen. However, they are the ones that came to mind:” including, (1) capture once, (3) resist printing, (4) use email to communicate, not to collaborate, (5) send links, not attachments, and more. More

Writeboard Notifications … 37signals added Writeboard and Writeboard comment notifications. “It’s been a long time coming, too long actually, but we’ve finally added email notifications to Writeboards created from Basecamp and Backpack. You can now let people associated with the project in Basecamp or with the account in Backpack know that you’ve added a new comment or made a revision to a Writeboard.” Available immediately. More

SharePoint Governance … Paul offers his governance mindmap for SharePoint. “I’ve recently been reviewing our SharePoint Governance Plan and thought one good way to identify whether we have covered everything was to do a brain dump in the form of a mind map. It’s really important for your company to have a governance plan to ensure that your SharePoint implementation doesn’t grow arms and legs. The plan should basically be a set of guidelines/rules and processes for effectively managing your SharePoint environment.” More

Other
– Some pointers on why webinars fail (and what to do about it).
– Using a crowd in Kenya to translate phone commands.
– Guidelines on quality vs quantity at work.
– KonoLive, for group to-do lists and activities.